Gym software for small gyms in India

This is for owner-run gyms: one location, one or two trainers, a desk that is sometimes empty and a register that is sometimes missing. You need gym software for a small gym in India that does not need an IT person or a training week.

• Members and plans with end dates. This is the base. Every other useful thing, such as reminders and reports, works off the end date.
• Invoices and dues. A receipt for each payment and a list of who still owes. See billing and dues.
• Attendance without hardware. A printed QR code at the entrance. See QR attendance.
• Renewal reminders that send themselves. WhatsApp messages go out 7, 3 and 1 days before a plan ends. See the reminders.
• An enquiry list. Walk-ins written down with a call-back date. See the CRM.

You can leave multi-branch reports, staff permission tuning and campaign messages until the basics run on their own. A gym that switches on everything in week one often stops using most of it by week four. Start small and add one thing a month.

1. Create your gym profile with name, address and contact number.
2. Add your plans: names, durations and prices.
3. Add members from the register. Start with those whose plans are still running.
4. Print your gym's QR code and put it at the entrance.
5. Ask five regular members to install the app and scan once.
6. Check which messages are switched on in your notification preferences.
7. Write down this week's enquiries in the CRM and set a call-back date for each.

Is Fitvario too big for a gym with 100 members?

It is the same app at any size. A small gym uses only the parts it needs: members, plans, QR attendance, renewal reminders and the enquiry list. You do not need to switch on anything else.

How long does setup take?

Most of the time goes into entering your plans and existing members. Adding plans and the gym profile is quick; a list of a few hundred members is the long part, so do it over an evening or two with the register open.

Do I need staff accounts?

Not at the start. As the owner you can do everything. Add staff when someone else needs to log enquiries or take payments, and give them only those permissions.

What does it cost for a small gym?

Pricing depends on your members, branches and messaging, so a small gym is quoted for what it uses. See how Fitvario pricing works, or ask for a quote.