Gym software with GST billing and dues tracking

This is for gym owners who issue invoices to members and want gym billing software in India that also shows who has paid in full and who has not. It suits gyms where members often pay half now and the rest later.

Many gyms still write a receipt by hand, note the balance in a register and try to remember who owes what at the end of the month. Partial payments get lost, a receipt is never issued twice the same way, and at tax time someone has to rebuild the numbers from three notebooks and a phone gallery.

1. Add a member and assign a plan. Fitvario creates the invoice with an invoice number.
2. Apply a discount if you give one. Tax is worked out after the discount.
3. Choose the tax lines that apply. Fitvario works out each tax and shows the total.
4. Record how the member paid: cash, cheque, card or online, with a reference if you have one.
5. If the member paid only part, the invoice keeps the due amount and an optional date to chase it.

When a payment is only part of the total, the invoice stays open with the remaining due amount. Each time you collect more, Fitvario logs the payment with the time it was collected and updates the balance. You can set a date by which to chase the rest, and the app lists dues for today, a summary of what is outstanding and the members who owe money. That is the practical core of gym partial payment dues tracking software: one place that remembers who owes what.

You create the tax lines for each gym yourself: a name such as GST, a percentage and, if you want, a tax number such as your GSTIN. You pick which of them apply to an invoice, and Fitvario keeps a breakdown per tax line, so you can see exactly how much of an invoice is tax. If you change the invoice, the tax is worked out again.

Fitvario does not decide which rate applies to your memberships or how to file. Check the current rate and what must appear on an invoice with your CA or tax advisor.

Can I add GST to my invoices?

You set up tax lines for your gym, each with a name, a percentage and an optional tax number, and you choose which of them apply to an invoice. Fitvario shows each chosen tax as its own line. Which rate applies to your memberships is something to confirm with your CA.

Can a member pay in parts?

Yes. Record a part payment and the invoice keeps the remaining due amount. Every payment is logged with the time it was collected.

Which payment methods can I record?

Cash, cheque, card and online. For a cheque or an online payment you can note details such as the cheque number or UPI reference.

Can I cancel a wrong invoice?

Yes. An invoice can be voided, and payment cannot be collected on a voided invoice.

What does billing cost?

Invoicing is part of the platform. Pricing depends on your branches, members and messaging, and a quote is free. See how Fitvario pricing works.