FitvarioGym management software features for Indian gyms
Fitvario gives gym owners and staff an Android app to run the gym, and members the same Android app with their own login. Each one is built for that person's job. Jump to a section below, or open a feature in detail.
Last updated: 11 October 2026
Explore in detail
- WhatsApp remindersFitvario sends automated WhatsApp reminders before a gym membership ends and after it expires. See the schedule, the credits used and what you control.
- Gym CRMLog every gym enquiry, set follow-up dates and open today's calls in one list. Fitvario's gym CRM keeps walk-in leads from going cold.
- Billing and duesCreate gym invoices with tax lines, take part payments and see pending dues by member. Fitvario billing keeps fee collection organised.
- Member appMembers see their plan, check in with a QR scan, track progress and get gym alerts in one Android app. See what the Fitvario member app does.
- QR attendanceOne QR code per gym, scanned by members and staff in the Fitvario app. See single and dual scan modes, check-in and check-out and what gets recorded.
- Biometric attendanceConnect a fingerprint or face device that pushes punches over ADMS. Map members to device users, block expired members and see punch logs in Fitvario.
- Name and logo in the appShow your gym's name and logo on the Fitvario app's splash screen and on the owner and member home screens. See what is branded and what is not.
- Multi-branchRun several gym branches under one owner login, with separate members and enquiries per branch and revenue, members and attendance compared side by side.
By type of gym
- Small gymsWhat a 100 to 300 member gym needs from software, what to skip for now and a one-evening setup checklist. Written for owners, not for IT teams.
- Franchise gymsManage a gym franchise or chain from one owner login: branch-level staff access, separate member lists and comparison reports across your locations.
For gym owners
Run memberships, revenue, staff and leads from the Fitvario app on your phone.
Gym profile
Set up your gym name, logo, photo gallery, highlights and opening hours.
Memberships and renewals
Add members, assign plans, generate invoices and handle renewals in one flow.
QR attendance
Show your gym's QR code at the entrance. Members and staff scan it with the app to check in and out. You can also mark attendance by hand and review logs and analytics.
Owner web dashboard
Owners can also sign in on a computer at dash.fitvario.com.
Biometric attendance
Connect a fingerprint or face device that pushes punches over ADMS. Members are mapped to device users and blocked on the device when their plan ends.
Tax lines, part payments and dues
Choose which of your tax lines (for example GST) apply to an invoice, take part payments and see who still owes.
Revenue and analytics
Track daily collections, expenses and member growth, and see income and expenses side by side.
CRM and lead management
Log walk-in enquiries, schedule follow-ups and open today's follow-up list.
Measurements and progress
Record weight, BMI and body measurements over time. Members see their progress charts in the app.
Automated WhatsApp reminders
Members get WhatsApp reminders before their membership ends and after it expires, and a birthday wish on the day, without you sending anything.
Expense tracking
Record expenses such as rent, utilities and salaries and compare them against revenue.
Multi-branch and franchise
Manage several gym locations under one account, with branch-level views and comparison across locations.
Staff management
Add staff with role-specific permissions, see staff attendance and review activity logs.
Referrals and rewards
Set referral rules and reward members with credits for bringing in new sign-ups, and track usage.
Refer another gym owner
Owners can refer other gym owners to Fitvario and earn coins when the referral is rewarded.
Message campaigns
Send a message to a chosen group of members from a template, preview the audience first and pay for it from your messaging credit wallet.
Your gym's name and logo in the app
Set an app name and logo that show on the splash screen and on the owner and member home screens of the Fitvario app.
For staff
Focused tools in the app for trainers and front-desk staff, with access controlled by the gym owner.
Permission-based login
Staff log in with their own credentials and see only the modules you have given them.
Member management
View and manage the member details you allow, for the members assigned to them.
Attendance marking
Mark attendance by hand when permitted, and scan the gym's QR code for their own check-in.
Enquiry follow-ups
Add follow-up notes to leads and set the next follow-up date in the CRM.
Activity logs
Staff actions are logged and visible to the gym owner.
Member app (Android)
The same Android app, with everything a member needs to stay on track.
Your gym's name and logo
Members use the Fitvario Android app and see your gym's name and logo on the opening screen and their home screen. It is one app for owners, staff and members, with a login for each role.
Mobile number login
Members log in with their mobile number and an OTP.
QR check-in and check-out
Members scan your gym's QR code with the app to check in, and scan again to check out. Time spent is recorded.
Progress tracking
See measurement history, BMI and body progress over time, and add progress photos.
Reminders and alerts
WhatsApp reminders before and after your membership expires, plus notifications from the gym.
Referral rewards
Share a referral code. When a friend joins, you both earn rewards.
Gym info
Browse gym photos, highlights, opening hours and contact details.
Channels your members already use
- Razorpay
- UPI, card and net banking for Fitvario subscriptions
- Membership reminders
- SMS
- OTP and alerts
- Android app
- For your members
Your gym data is looked after
Encrypted connections
Every connection between the app and our servers is encrypted.
Staff see only what you allow
You control exactly what each staff member can see and do.
Each gym's data is separate
No other gym can access your members or records.
Daily automated backups
Your data is backed up automatically every day.
Payments via Razorpay
Fitvario subscription payments go through Razorpay, an RBI-authorised gateway. Card data never touches our servers.
Owner and staff actions are logged
Actions by owners and staff are recorded with a timestamp, so you have an audit trail.
Wondering what it costs? See how Fitvario pricing works, or read about Fitvario.
See Fitvario with your own gym's numbers
Tell us about your gym and we will walk you through the parts that matter to you. No obligation.