Gym attendance app with QR code check-in

This is for gyms that still use a paper register or a shared sheet and want a simple gym attendance app QR code setup that needs no hardware. It suits small and mid-size gyms, studios and multi-branch groups, because the only fixed cost is a printed code.

Paper registers are filled in by whoever is at the desk, usually after the rush. Names are misspelt, some members are missed and nobody can say how often a member really came. Without that, an owner cannot tell which members are about to drift away or when the floor is full.

1. The gym gets its QR code.The owner opens the gym's QR code in the app and prints it or shows it at the entrance. It is signed, so an edited or copied-and-altered code is rejected.
2. The member scans it. They open the Fitvario app, scan the code and the app records the visit against their account for that gym.
3. The record is saved.The date and time are stored with the member's name. Only members of that gym, and staff assigned to it, can scan its code.
4. The owner sees it. Attendance records are available to the owner and to staff who have the permission.

Each gym chooses how scans are counted, and members and staff can use different modes:

• Single scan: the first scan of the day marks the person present. No check-out is needed.
• Dual scan: the first scan is the check-in and the next scan is the check-out. The time spent is worked out for you.

QR check-in is the cheaper and quicker way to start: no hardware, and members use their own phones. It trusts the member to scan honestly. A fingerprint or face device at the door is stronger on identity and can block members whose plan has ended. Many gyms start with QR and add a device later. Read how biometric attendance works.

A QR scan records a visit. It does not stop an expired member from entering the gym, because there is no door lock in this set-up, and it does not check where the phone is. If you need entry control, a biometric device is the tool for that.

Is there one QR code per member?

No. There is one QR code per gym. Every member scans the same code with the app on their own phone, and the app knows who is scanning.

Can someone scan from home?

The scan is a QR code plus a login, so a person must be logged in to the app. The code identifies your gym and cannot be edited, but it does not prove that the phone is physically at the gym. If that matters to you, keep the QR code printed at the entrance and not shared online.

What if a member forgets to scan out?

In dual scan mode a member who scans in and never scans again has a check-in without a check-out time. Single scan mode avoids the problem because it records the visit with one scan.

Do staff scan the same code?

Yes. Staff assigned to the gym scan the same gym QR code with their own login. Staff and members can use different modes.

Does it need a special device?

No. A printed or displayed QR code and members' own phones are enough. For a fingerprint or face device, see biometric attendance.